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13 days ago
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Fleet Sales Administrator


Smart Step Recruitment
Salary: 20000-23500
Location: Crawley
Job type: Permanent
Contact: Rachel Johnston
Category: Fleet Administrator Jobs
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This is an excellent opportunity to work with a well known, established Main Dealership. It is an excellent working and positive working environment where results are rewarded.

You’ll work as part of a high performing team to make outbound telemarketing calls to our customers providing a smooth and efficient service. You’ll be a crucial part of the fleet team, creating the contact point for our customers to soft sell and generate leads that will eventually convert to the sale of a new fleet vehicles. Working to understand your customers’ requirements and ensuring you can deliver the right service and information for the sales teams, you will use your initiative and experience to create the right experience for fleet customers.

Working with the Groups website to pull off fleet leads.

Sales Admin duties:


To complete all administrative tasks required to complete a vehicle sale, from locating the vehicle, raising workshop and subcontractor orders to the final invoicing.

• Vehicle registrations.
• Maintain vehicle files.
• Check and prepare reports for internal and external use.

Key Responsibilities:

  • Undertaking the administrative duties associated with Van Sales to include ordering of vehicles, requesting V55’s, uploading 2nd Stage COC’S and IVA approvals for taxing, liaising with Fleet Sales Team with regards to progress of the build and raising invoices.
  • Carrying out used vehicle sales admin such as adding the vehicle to stock, allocating costs, invoicing and setting vehicle finance.
  • Assisting with the preparation for contingency audits.
  • Becoming fully aware of, and complying with, the company’s policies and procedures as described within the company handbook.
  • Provide support to the sales team as required to enable efficient and timely handover of vehicles to customers.
  • Create and maintain deal files in accordance with DVLA regulations and ensure compliance with DVLA audit requirements.
  • Raising all payment requests with accounts
  • Generating and updating reports using Excel
  • Processing vehicle damage claims on the dealers system
  • Raising Purchase Orders to 3rd Part Suppliers
  • Co-ordination with the Sales Manager to provide general administrative assistance as required


Candidates are invited to apply who have a proven track record in a volume, franchised or prestige Dealership with a solid career Administration background, this particular client has a history of promoting their staff, so the candidate coming in with the right credentials will have a long a successful career there, so if you are an established Dealership Automotive Administrator then please email your CV to me Rachel at Smart Step Recruitment.

It would be an advantage to have experience in :

• Kerridge or Pinnacle
• The Automated First Registration and Licensing ( AFRL ) system

Smart Step Recruitment is a specialist Automotive / Motor Trade recruitment agency. We deal with all aspects of the motor trade so if you have experience then we will be keen to have a chat; everything from Car Dealerships, HGV companies, Fleet companies, manufacturers & independent sites.

Smart Step Recruitment Ltd © 2019. All Rights Reserved

This is an excellent opportunity to work with a well known, established Main Dealership. It is an excellent working and positive working environment where results are rewarded.

You’ll work as part of a high performing team to make outbound telemarketing calls to our customers providing a smooth and efficient service. You’ll be a crucial part of the fleet team, creating the contact point for our customers to soft sell and generate leads that will eventually convert to the sale of a new fleet vehicles. Working to understand your customers’ requirements and ensuring you can deliver the right service and information for the sales teams, you will use your initiative and experience to create the right experience for fleet customers.

Working with the Groups website to pull off fleet leads.

Sales Admin duties:


To complete all administrative tasks required to complete a vehicle sale, from locating the vehicle, raising workshop and subcontractor orders to the final invoicing.

• Vehicle registrations.
• Maintain vehicle files.
• Check and prepare reports for internal and external use.

Key Responsibilities:

  • Undertaking the administrative duties associated with Van Sales to include ordering of vehicles, requesting V55’s, uploading 2nd Stage COC’S and IVA approvals for taxing, liaising with Fleet Sales Team with regards to progress of the build and raising invoices.
  • Carrying out used vehicle sales admin such as adding the vehicle to stock, allocating costs, invoicing and setting vehicle finance.
  • Assisting with the preparation for contingency audits.
  • Becoming fully aware of, and complying with, the company’s policies and procedures as described within the company handbook.
  • Provide support to the sales team as required to enable efficient and timely handover of vehicles to customers.
  • Create and maintain deal files in accordance with DVLA regulations and ensure compliance with DVLA audit requirements.
  • Raising all payment requests with accounts
  • Generating and updating reports using Excel
  • Processing vehicle damage claims on the dealers system
  • Raising Purchase Orders to 3rd Part Suppliers
  • Co-ordination with the Sales Manager to provide general administrative assistance as required


Candidates are invited to apply who have a proven track record in a volume, franchised or prestige Dealership with a solid career Administration background, this particular client has a history of promoting their staff, so the candidate coming in with the right credentials will have a long a successful career there, so if you are an established Dealership Automotive Administrator then please email your CV to me Rachel at Smart Step Recruitment.

It would be an advantage to have experience in :

• Kerridge or Pinnacle
• The Automated First Registration and Licensing ( AFRL ) system

Smart Step Recruitment is a specialist Automotive / Motor Trade recruitment agency. We deal with all aspects of the motor trade so if you have experience then we will be keen to have a chat; everything from Car Dealerships, HGV companies, Fleet companies, manufacturers & independent sites.

Smart Step Recruitment Ltd © 2019. All Rights Reserved

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