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about 1 year ago
MSX International
Salary: up to £23,500 per annum
Location: Chelmsford, Romford, Basildon, Brentwood
Job type: Permanent
Contact: Johanna Smith
Category: Administrator Jobs

Based in Brentwood, Essex.


We are currently seeking a strong Administrator, ideally with fleet experience to join our global automotive client’s team. The ideal applicant will have strong coordination skills to manage various tasks at one time.


Main purpose of the role:

The main aim of the Fleet Sales Coordinator is to support the European Fleet and Rental Administration Manager in the co-ordination of fleet tender process, bonus reconciliation and sales tracking for the European Fleet team


Candidate Responsibilities:

  • Assist in the production of reports for the Fleet and Rental Admin Manager with regards to customer reporting i.e. expired contracts
  • Ensure that all contracts with Bonus Claims are reconciled in line with Fleet contract end dates
  • Liaise with Customers, Account Managers, Finance and Accounting with regards to process bonus claims to the point of payment
  • Update Bonus status tracker
  • Produce prospect reports
  • Download and distribute Tender information using databases in SharePoint
  • Update database with Fleet contact information
  • Fleet Database maintenance
  • Update Account Status reports with latest information from Account Manager
  • Work closely with the Account Managers to provide admin assistance  (e.g. booking meetings, chasing contracts)
  • Ad-hoc analytical requests/projects with regard to European Fleet, Rental and Remarketing
  • Liaise with customers and markets to produce new terms for tenders
  • Track tender progression to completion
  • Coordinate IFA document retention



Candidate Specification:

  • The ideal candidate will have an automotive background, ideally within fleet, although this is not essential
  • Strong administration and coordination experience
  • IT literate experience of Microsoft Office packages; Excel (strong), PowerPoint, Word and Access
  • Experience of developing and maintaining positive working relations with colleagues and external contacts
  • Experience of organising and administering business meetings and appointments
  • Proven ability to prioritise work on several tasks



Competencies and Skills required:

  • Methodical and organized approach to work
  • Strong interpersonal skills
  • Strong abilities to self-motivate and work under own initiative
  • Excellent verbal and written communication skills with exceptional attention to details.
  • Can demonstrate a high degree of being able to work on own initiative and motivation
  • Personal qualities of integrity, credibility, and a commitment to and passion for the brand.
  • Strong business acumen, customer focus and automotive knowledge



Reporting to:

  • UK Project Lead



Working hours

  • 40 hours per week with some flexibility required



What we offer:

  • Competitive salary (UP TO £23,500)
  • Laptop
  • Other company benefits:
    • 25 days annual leave (pro rata)
    • Company contributory pension plan
    • Cash back health care scheme (benefit value approx. £675)
    • Life assurance
    • 20 days full pay sick days (after three months service)
    • Salary exchange childcare vouchers
    • Car salary exchange scheme




Email your CV to Johanna Smith


MSXI is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

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